American Builders Supply in Gibsonton is looking for a responsible (Bilingual) Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Admin include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin should ensure the efficient and smooth day-to-day operation of our office. Help us do what we do best- building Florida.

Responsibilities

• Serving Customer requests with a high level of professionalism
• Assist with batching orders as requested
• Ensuring accurate & efficient data entry

• File set-up, management & archiving

• Reconciliation between Customer’s Purchase Orders & project orders

• Facilitate field requests to ensure timely, accurate order entry

• Assisting with miscellaneous administrative duties

• Monitoring Builder schedule changes

• Monitoring and managing Extra Purchase Order requests to ensure payment

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Blueprint reading (not required)

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
American Builders Supply is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.